Advisory Group Meeting – 1 September 2020

Advisory Group to Community Land Solutions and the Edge

Summary of 1 September 2020 Meeting

The Advisory group met on Tuesday (9/1) to continue work on a solution for the Property. In attendance from CLS were Matt Shearer and Mike Hare. John Ealy, Joe Gadzik, Beth Gadzik, Andy Fischer, Paul Keck, John Gambadoro, Richard Lake, John Rucker, Greg & Sandy Peterson, and Neftali Rivera each attended. Tim McGough, RLA, ASLA Founder and President McGough Group and Zachary Odell of the New York State Department of Environmental Conservation and formerly of The Nature Conservancy were Guest Attendees.  Christie Ellis, John Perkins and Richard Lake were unable to attend.

Prior Approvals

The Group approved the Summary of the meeting held 25 August 2020.

Zachary Odell and the GAOA

Zachary Odell reviewed his qualifications and provided his overview of the GAOA in how it may apply to the former Club West Golf Course. The key takeaways were that the land must be conveyed to a public entity such as the City of Phoenix or the State of Arizona, the GAOA provided a maximum of $250,000 in matching funds and that it was a competitive process that would not be likely to favor an abandoned HOA gold course over other projects. Zachary recommended the best approach was to ask the City of Phoenix if they were interested in taking possession of the property for a City Park. If the City was interested, the next step would be to secure the “right person”, (likely a lobbyist), to help secure the funds.

The Group confirmed some details with Mr. Odell and discussed whether the City would be willing to spend $250,000 to obtain matching funds and then take the land along with it’s required maintenance. The Group also discussed whether or not the community would be amenable to a City Park open to all located in the neighborhood. The Group agreed to speak to Andy Lenartz again and keep apprised of the GAOA.

Club West CC&Rs and Amendments

CLS facilitated a review of the HOA and Golf Course CC&Rs. A Group member clarified the distinction between the two and various points were discussed such as the motivations to secure the declarant rights, the method by which the rights are believed to have been secured and who the declarant is. The 2018 Amendment as well as the quorum it sets was reviewed and opinions were offered.

This discussion was motivated by Advisory Group members who acted on behalf of the Homeowners and various stated concerns such as statements that only 15% of Homeowners were required to make a change. In reviewing the voting process and quorum it was determined that 31% of Homeowners is the minimum required to make any changes and that 100% were allowed to be part of the process. An Advisory Group member pointed out that this number (31%) more than doubled the highest amount of votes historically received on any ballot measure at the time the Amendment was written.

The Group briefly looked at Implied Covenant and the differences between Club West and The Lakes in regards to the CC&Rs.

The Edge’s Purchase of the former Club West golf property

CLS reviewed the deed which conveyed the property to The Edge at Club West, LLC on 9 March 2020.

This discussion was motivated by Advisory Group members who acted on behalf of the Homeowners and various stated concerns such as statements that The Edge did not actually own the property.

An Advisory Group member commented that the deed states the consideration of $10. CLS clarified that deeds require consideration and that the amount is usually small in comparison to the stated “other valuable considerations” which are defined as part of the Purchase Agreement.

CLS confirmed that The Edge owns the property, has invested considerably to date and has been paying taxes, dues, insurance and fees.

Summary of Meeting between Community Land Solutions and the Assessor’s Office

CLS reviewed a meeting with the Assessor’s office which occurred earlier that week to discuss the tax look-back and it’s ramifications on financing The Park at Club West. CLS informed the Advisory Group of who attended the meeting and their roles. The summary stated that the Assessors’ office can not provide hard numbers or even estimates, but can only assess what is owed. The amount owed will be specific to the amount of land converted from golf usage to other usages and subject to a ten year look-back on tax benefits received.

The Advisory Group was informed that CLS would be able to use formulas provided by the Assessors as well as the experts they referred in order to closely estimate this key component of the budget.

Second Draft Plan for The Park at Club West

Tim McGough, RLA, ASLA reviewed changes and alterations based upon Homeowner feedback and comments. The Advisory Group reviewed suggestions and comments recently received and determined that most every idea had been presented and would be better to present a finished park sooner rather than later to allow more time for review and commentary on a finished product.

CLS agreed to review final concepts with the Group at the next meeting and adjust the timeline accordingly.

The Advisory Group discussed temporary parking, mountain top Saguaros with Holiday Lights, water features, pools, retail and restaurants as well as the “sense of arrival” and what that would feel and look like.

Adjournment

Meeting adjourned at 7:30 pm.

Advisory Group Meeting – 18 August 2020

Advisory Group to Community Land Solutions and the Edge

Summary of 18 August 2020 Meeting

The Advisory group met on Tuesday (8/18) to continue work on a solution for the Property. In attendance from CLS were Matt Shearer and Mike Hare. John Ealy, Joe Gadzik, Beth Gadzik, Andy Fischer, Paul Keck, John Gambadoro, Richard Lake, John Rucker, Greg & Sandy Peterson and Neftali Rivera each attended. Christie Ellis and John Perkins were unable to attend. Tim McGough, RLA, ASLA Founder and President McGough Group and Paul Moroz were in Guest Attendees.

Prior Approvals

The Group approved the Summary of the meeting held 4 August 2020.

The Group approved the revised Timeline.

Old Business

The Group discussed the shared Drop Box and alternate Funding Methods including those that might assist ongoing Maintenance.

First Initial Design and Concepts for The Park at Club West

Tim McGough, RLA, ASLA presented the First Initial Design. New amenities were added and some were removed. The design adhered to the Desert park concept. A lengthy discussion ensued in regards to the terrain, vegetation and maintenance.

Elevations showed what that terrain would look like. Concepts such as extending the surrounding desert into the property and assuring the result does not resemble a golf course that had become overgrown or converted to a park were generally agreed upon. The plan uses extensive contouring to break up distances and add flow to sight lines. The methods employed add appeal to the eye and the Group agreed that was an improvement.

For purposes of conserving funds and minimizing weed propagation, a planting method has been favored over hydro seeding. Mr. McGough reviewed and listed the native plants to be utilized and agreed to circulate a “pallette” which would also be posted to www.TheParkAtClubWest.com. The types of wildlife that each plant attracted were briefly discussed with hummingbirds, butterflies and owls among them. The Wooly Butterfly Bush was noted to attract butterflies. No plant is believed to be an attractant to any undesirable species. As most native plants propagate fairly rapidly, it was determined that the vegetation should be installed in a manner to allow natural growth and re-population. Irrigation where required would be minimal, temporary, biodegradable and decommissioned after 1-2 years.

Maintenance was discussed at length. A primary goal is to keep maintenance at a minimum. Weed control is of major importance. The impossibility of permanent weed control was discussed and both proactive and on-going control methods were outlined. Non-chemical pre-emergents were discussed as well as other control methods. Most, if not all, plants, trees and shrubs cataloged for the park naturally maintain themselves and do not require trimming or pruning. Mr. McGough explained that unnatural pruning and water sources are usually what causes trees to topple.

The discussion was very aware of the needs to keep maintenance to a minimum while building a beautiful, natural and beneficial setting. The Group addressed an overflow parking lot adjacent to the current HOA clubhouse and park. CLS agreed and will work on alternatives. Parking and general access were discussed and not resolved at this time. Amenity preferences, benefits and usage were again referred to as something best put to a survey of the Homeowners.

Sense of Arrival

Several concepts were discussed with the intent of creating a dramatic presentation of the community park. This will be on-going and may include seasonal differences such a large holiday decoration that might extend the concept of the Festival of Lights into the Club West neighborhood.

Budget

The Group inquired about the necessary budget and was provided a ballpark figure for conversion of that land that no one found objectionable. The land includes 2,400,000 square feet.

Adjournment

Meeting adjourned at 7:45 pm.

Advisory Group Meeting – 11 August 2020

Advisory Group to Community Land Solutions and the Edge

Summary of 11 August 2020 Meeting

The Advisory group met on Tuesday (8/11) to continue work on a solution for the Property. In attendance from CLS were Matt Shearer and Mike Hare. John Ealy, Joe Gadzik, Beth Gadzik, Andy Fischer, Paul Keck, John Gambadoro, Christie Ellis, John Perkins, John Rucker, Greg & Sandy Peterson and Neftali Rivera each attended. Richard Lake was unable to attend. Tim McGough, RLA, ASLA Founder and President McGough Group was in Guest Attendance.

Prior Approvals

The Group approved the Summary of the meeting held 4 August 2020.

Introduction of New Advisory Group participants

John Rucker is the newest Advisory Group participant. Greg & Sandy Peterson were formally introduced to the Advisory Group via video as they had technical difficulties last week and could only listen.

Old Business

The Group discussed the shared Drop Box and alternate Funding Methods including those that might assist ongoing Maintenance.

Park Definition

A Group participant pointed out that the term “Park” can mean many things. Lack of water and the need for a sustainable solution was discussed as well as costs. The Group agreed to further define the project as a “Desert Park”. Tim McGough indicated that the most appropriate, best blended to match surroundings and most sustainable “look’ of the terrain would be a very similar to desert areas of The Boulders in Scottsdale.

Scope of Drafts for The Park at Club West

The Group reviewed the process by which the initial conceptual draft will evolve into a finished proposal under guidance of the Advisory Group and community input and commentary. The current timeline calls for three drafts prior to the final design. It was determined that the conceptual layout (map) will be updated with each draft along with a one-sheet description, elevations and pictures or visuals.

Initial Conceptual Draft

The Group was supplied spreadsheets with community comments and suggestions.

Tim McGough, RLA, ASLA revisited several detailed concepts and discussed a variety of amenities with their individual pros and cons. The Group debated the pros and cons of Dog Parks as well as several unique concepts to inform proper dog usage and etiquette. Two participants reported on Frisbee Golf. It was determined that amenity preferences, benefits and usage may be something best put to a survey of the Homeowners.

Other than trails and walking paths, Pickle Ball has been generally accepted as one amenity that should be incorporated due to significant requests from the community. Possible locations were discussed which led to a conversation about amenity location in general. Designating certain areas as the “central” location was discussed and options were debated. The Group decided that the initial draft should have a centralized area adjacent to current HOA Clubhouse and the Pickle Ball Courts should be located near the existing tennis courts. Part of the decision was based on the concept that any amenity which might be used past dusk should be confined to an area that can be properly lighted and secured.

The Group continued to work with Mr. McGough on lighting and usage hours.  As of the first draft, the Park will be closed from dusk to dawn except in a central area.

Adjournment

Meeting adjourned at 7:35 pm.

Advisory Group Meeting – 4 August 2020

Advisory Group to Community Land Solutions and the Edge

Summary of 4 August 2020 Meeting

The Advisory group met on Tuesday (8/4) to continue work on a solution for the Property. In attendance from CLS was Matt Shearer. John Ealy, Joe Gadzik, Beth Gadzik, Andy Fischer, Paul Keck, John Gambadoro, Christie Ellis, Richard Lake and Neftali Rivera each attended.

John Perkins,was unable to attend. Tim McGough, RLA, ASLA Founder and President McGough Group was in Guest Attendance

Prior Approvals

The Group approved the Summary of the meeting held 28 July 2020. The Group confirmed a basic Timeline.

Introduction of  New Advisory Group participants

Greg & Sandy Peterson attended via voice only. Other new invitees were unable to attend.

Open Commentary

The Group was asked if there were any immediate concerns that needed to address. There were no issues at this time.

Old Business

The Group discussed the shared Drop Box, The utilization of Contact Form, Email suggestions and suggestions posted via social media. A method whereby weekly spreadsheets would be distributed to the Group was established. The Group was asked to consider and be alert to Alternate Funding Methods including those that might assist ongoing Maintenance.

Park Concept

Tim McGough, RLA, ASLA was introduced and spoke about his credentials and history with building parks and open spaces. He detailed several concepts for such a project and discussed a variety of amenities with their individual pros and cons. He reviewed the Conceptual Drawing of the park and highlighted areas as well as beneficial considerations.

The Group entered into a Q&A with Mr. McGough and addressed specific as well as general concepts and concerns. Lighting and usage hours was a primary topic as well as dog usage and designated dog parks. Community Gardens and securing what such gardens produce as discussed. The importance of connecting to existing trails systems and access points and parking for the entire HOA was also discussed.

A portion of this discussion was dedicated to Pickle Ball and the court requirements, standards and usage. Mr. McGough agreed to get pricing on Pickle Ball courts and CLS volunteered to contact Frisbee Golf Operators of details on the sport.

The Group wrapped up with a summary of concerns and requirements for additional research.

Adjournment

Meeting adjourned at 7:35 pm.

The Park at Club West (TPACW) Advisory Group Timeline

Below is a proposed timeline to keep our committee on track to finish our task in the time we have allotted ourselves.  This timeline is fluid depending on community input etc.

August 4 – Mike Hare and Tim McGough present the initial plan for The Park at Club West

August 11 – 1st  round of Advisory Group input on initial park design

August 18 – 1st  draft of TPACW design is posted on TheParkatClubWest.com website for community comment and input    

September 1  – End of 1st community comment period and Group review of comments

September 8 –  2nd round of Group input to the Park plan incorporating community comments and exploring reasons why some comments are not compatible with overall plan

September 22 –  2nd Draft plan posted on Edge website for community comment and input

October 6 –  End of 2nd round of community input and start of final draft of park plan

October 20  – Final draft of park plan is posted on Edge website and ready for presentation to the HOA board

In order to get the word out to the community in a timely manner about when and where they can view the park draft plans, The Edge will contact all homeowners in the community via mail and pursue engagement via other methods.  Relying on social media and email to get the word out will not ensure that everyone has knowledge of the park plans.  We want to be sure the homeowners from the top of 19th Ave to the valley below the church are informed of what we are trying to do.

Advisory Group Meeting – 28 July 2020

Advisory Group to Community Land Solutions and the Edge

Summary of 28 July 2020 Meeting

The Advisory group met on Tuesday (7/28) to continue work on a solution for the Property. In attendance from CLS was Matt Shearer. John Ealy, Joe Gadzik, Andy Fischer, Paul Keck, John Gambadoro, Christie Ellis, John Perkins, Richard Lake and Neftali Rivera each attended.

Beth Gadzik was unable to attend.

Prior Approvals

The Group approved the Summary of the meeting held 21 July 2020. The Group discussed a Town Hall style participation process. It was determined that as a park plan was the best solution for the community, the Group would develop a park design and create a timeline with way-points for Homeowners comments and input.

Addition of Advisory Group Participants

This agenda item was omitted and addressed later in the meeting.

Review of 18 Hole Championship Resolution

Group participants again reviewed data presented by the CWC representation. Special note was made of the CWC’s interpretation and summary sent to Homeowners by the CWC president. Several erroneous comments and positions asserted by the CWC were discussed. CLS related details of previous meetings with the CWC to the Group. An effort was also made to understand what the CWC’s preferred outcome was in terms of both the property and their lawsuits. It was determined that as this was the forth attempt, (first by the Advisory Group), to collaborate with the CWC and similar, non-productive, and misleading tactics were employed at each engagement, it was time to move on and focus on a solution.

Old Business

The various methods by which the Homeowners may interact and offer comments and ideas to the Group were reviewed and a methodology of disseminating and replying was outlined for CLS to implement. The Group discussed accessing their shared Drop Box and what was contained there. It was determined that a survey of Homeowners would be more practical as an assessment of different stages of the park plan than as an early gauge of the community. It was noted that the CWC believes they have accurately gauged initial sentiment as 51% prefer a park while 49% prefer a golf solution. As CLS believes the sustainable golf plan proposed by The Edge was the most practical and feasible golf solution, and the Group believes work should begin on a park proposal, the Group again confirmed their desire to begin earnest work on The Park at Club West.

Alternate Funding Resolution

CLS suggested to the Group that they might consider a method of reviewing alternative funding methods.

Park Concepts

CLS confirmed Registered Landscape Architect, Tim McGough, ASLA, would be present for the entirety of the next meeting.

Addition of Advisory Group Participants

This agenda item was address out out of order as originally outlined in the Agenda. CLS informed the Group that if they wanted to add additional Advisory Group participants, CLS would facilitate the process. The Group referred to emails and other contact received since it’s inception and three new participants were suggested.

Adjournment

Meeting adjourned at 7:32 pm.