Advisory Group Meeting Summary 14 July 2020

Advisory Group to Community Land Solutions and the Edge

Summary of 14 July 2020 Meeting

The Advisory group met on Tuesday (7/14) to further define how to involve the greater community. In attendance from CLS were Matt Shearer and Mike Hare. John Ealy, Beth & Joe Gadzik, Richard Lake, Andy Fischer, Paul Keck, John Gambadoro and Neftali Rivera each attended. Two homeowners (John Perkins and Christie Ellis) were unable to attend.

Participant Selection and/or Additional Participants

The Group discussed how to address up to 20 homeowners who felt slighted. An attempt was made to clarify receipt of their information. The difficulties of working with persons involved in active litigation was discussed. The difficulties of large working groups was also noted. The Group decided to keep the Group at 8 participants and prioritize facilitation of “Guest” attendees. Inclusion of the Club West Conservancy was specifically discussed with the Group agreeing to invite their president or alternate representative to attend in the very near future.

Guest Participant Process

Processes for invitation requests and invitations were discussed. The Group determined to make significant efforts to include homeowners with few exceptions. The concept will assure homeowners ability to address concerns, offer suggestions and propose ideas via written communication followed by potential Zoom meeting. Additional participants can be suggested by Group participants and facilitated based on merit. The group will listen, then ask questions. CLS attendees will actively participate when asked by the Group.

Contact Form

The Group agreed to instituting a Contact Form at TheParkAtClubWest.com Homeowners can easily submit what they want to address, offer or propose via the Contact form which will be either aggregated into a Q&A for publication on TheParkAtClubWest.com or discussed as suggestions/advice to the Edge.

Resolution of Golf Course Restoration

The Group discussed the perception that some homeowners believe the golf course can be restored. The Group requested a statement from The Edge that addresses their related efforts and findings be published. The group discussed a need for a person or team with both golf expertise and the ability to raise funds take ownership of a course restoration project. CLS also stressed that vetting rules to evaluate these potential project owners are necessary. CLS agreed on behalf of The Edge to listen to any potential owner and advance any offers within the vetting parameters. The statement of efforts and findings, including initial vetting parameters, will be published by CLS at TheParkAtClubWest.com

Finalize Message to the Community

The Group asked if there were any objections or final revision to their “Statement to the Community”. There were none and the Statement will be published at TheParkAtClubWest.com

Park Concepts and Problem Identification

The Goals of the Park and remediation of current issues with the property was discussed. Property values, security and privacy were discussed at length. A thorough document outlining “considerations” of the project was circulated.

Survey Development

The group will continue to define a survey to be administered and reviewed by a third party. Regular polling of homeowners in FCW HOA was discussed.

Statement to Community from the Advisory Group

  1. The Advisory Group is advising and offering suggestions to Community Land Solutions who will work with the Edge to incorporate the desires of FCW Homeowners into a solution for the former golf course property.
    The HOA simply facilitated the process and will now attend by invitation of the Group.
    The Advisory Group can invite Community members to join Group discussions.
  2. While the Advisory Group does not “speak” for the community, they will advocate for the Community at large.
  3. The Advisory Group will oversee an unbiased, third-party survey of the Homeowners.
  4. The Advisory Group will communicate directly with Homeowners via a forthcoming Q&A section or by responding to messages received through the Contact Form at TheParkAtClubWest.com
  5. No decisions are being made by the group. The Advisory Group is tasked with advising and suggesting options to the Edge. The decision to approve any resolution for the property is made by a vote of Club West Homeowners.
  6. The initial suggestions from the Advisory Group and the Community at large will be presented to the Community for comment. Comments will be reviewed and considered with utmost care by the Advisory Group and, where applicable, incorporated into the suggestions for the Property. The revised presentation will then be re-submitted to the Community for another round of consideration and comment.
  7. The Advisory Group has no ownership, related dealings, or direct financial interests with The Edge or CLS.
  8. The Advisory Group will consider all viable funding options for the Park conversion and advise The Edge on responsible development to bridge any funding gaps.
  9. The Advisory Group will assure all Homeowners are aware of the steps that precede a Homeowners vote: advisement, conceptualization, review, open presentation, open houses, informative websites and communications, HOA BOD review, community commentary, final presentation, Homeowners Vote.
  10. The Advisory Group will assure that the Community is provided ample time, communications and access to review any proposal for the property.

Advisory Group Meeting Summary 7 July 2020

The Edge Advisory Group met Tuesday (7/7) to talk mostly about how to involve the greater community in what’s happening. In attendance were Mike Hare, John Ealy, Beth & Joe Gadzik, Richard Lake, Andy Fischer, Matt Shearer, Christie Ellis, Paul Keck, & Neftali Rivera. Two homeowners were unable to attend (John Gambadoro and John Perkins). Two HOA Board members were present at the first two meetings, but are expected to attend future meetings by invitation only.

Here are notes from the meeting:

Ownership & Other Disclaimers

It was again clarified that this is an advisory group to The Edge and not an HOA committee. The group members collectively stressed that they have no financial interest in what’s happening, speak only for themselves, and do not claim to represent others’ opinions. No decisions are being made by this group, and it serves only in an advisory capacity, with planning decisions made by The Edge, and final decisions made by HOA vote.

Member Selection

We touched again on the fact that up to 20 potential members felt slighted, and have stated that they did not receive a follow-up survey to their request to participate. We felt that it would be prudent to get those names and revisit their involvement in the group. We also touched on the intention to bring more people in for “guest appearances” to voice concerns or provide ideas.

Participant Demographics

Here is a summary of where the group participants live, or the organization they represent. We also touched on the need for position statements from each member, but those have not yet been collected.

8 Homeowners both “on-course” and “off-course” (2 “off-course” and 6 “on-course”)

2 members of Community Land Solutions for The Edge

1 Vision member running Zoom

Processes

The initial suggestions from the Group and the Community at large will be presented to the Community for comment and revision, but we don’t have a documented process for this just yet. We talked briefly about the intention to produce an unbiased, third party survey. We did not talk about the contents or purpose of that survey. Finally, we talked about the importance of an email address and/or contact form with an associated process so people can voice questions/concerns to the advisory group. This may be coupled with the guest appearances mentioned above to provide anyone with a platform to speak. More info on these coming soon.

Golf Course Restoration

We discussed the potential for restoration, and the reasons it is not being considered as a viable option at this time. The primary reason is that nobody has come forward with the expertise and the willingness to build and run a golf course. Save Club West (SCW) estimated the restoration cost to be $7M-$8M, and The Edge estimated a restoration to cost around $10M. These estimates did not include usable reclaimed water.

Conceptual Layout

We ended the meeting with a map of the property showing various areas suitable for houses, arrival points, gathering areas, and parking lots. This was the first time group participants saw this map, so there wasn’t much discussion about it. It will set the stage for future discussions about what might go where. The Edge stressed a couple things important to them about the project:

  1. They want people to have a true sense of arrival when coming into Club West, and have a really special property for residents
  2. They want to maximize open space and minimize development

This conceptual layout is published here –https://theparkatclubwest.com/conceptual-layout